In the changing regulatory landscape, organizations have to adhere to new standards and regulations. By adhering to rules and standards, they maintain compliance and avoid potential risks.
Compliance is not just about simply ticking boxes in a form to meet requirements. It goes beyond usual way of things. It can include tracking document expiry dates and using technology to automate tedious compliance tasks. Here the importance of document expiry solution comes to the picture.
Solutions like LITS Document Expiry automation emerges as an impactful tool to streamline document lifecycle management and ensure compliance.
LITS Document Expiry Automation
LITS Document Expiry Automation for Dynamics 365 Business Central is designed to help business monitor and manage the expiry dates of inventory items, contracts, licenses, and other time-sensitive information within the Business Central ERP system.
Managing deadlines manually is time-consuming and prone to errors which could result in missed renewals, legal penalties, or operational disruptions. This Business Central document expiry automation solution simplify document lifecycle management and ensure smarter compliance.
The solution integrates smart features that allows companies to track and manage document expiry dates which is being notified. This keeps them informed and enables to take timely actions to ensure compliance with regulatory requirements.
Microsoft Business Central expiry tracking solution empowers organizations be informed of the deadlines of the expiry dates of the records within Business Central.
The features of LITS Document expiry solution
Automated Alerts
Automated alerts feature in Business Central Document expiry solution notifies users about the approaching expiry dates of the documents related to inventory items, licenses, contracts, and other sensitive documents within Business Central.
This simplifies the tracking process. Users receive timely alerts through email or within the ERP system itself which lets them take actions before the documents expire.
Key takeaways
- Organizations can customize alert schedule, that is, configuring when users should be notified before the expiry of the documents.
- Alerts can be notified though various channels like email or pop-up notifications
- Notifications are delivered to the right departments or individuals. For example, expiry notification of vendor contracts is sent to procurement teams and expiring stocks will be sent to inventory teams.
- Set up compliance reminders in Dynamics 365 to ensure ongoing visibility
Organization benefits
- Expired contracts, documents or certifications are renewed promptly.
- Eliminates risks related to legal fines or operations disruptions
- Improves accountability through proper tracking and management
- Improves operational efficiency through automation
Customizable rules
The Customizable Rules feature in the solution allows organizations to configure alert settings and expiry conditions in line with the compliance requirements. Rather than sticking on pre-built configurations, businesses can configure rules for various documents or user roles or departments within Business Central.
This feature lets users to define when they should be alerted. For example, organizations can define how many days in advance they want to receive alerts, whether it’s 30, 60, or 90 days.
Organizations can set different expiry rules for licences, inventory items, or contracts, configure who receives alerts, how often alerts should be repeated, and set advanced conditions.
This feature ensures that alerts are triggered correctly, providing scalability, meaning it supports companies that manage a variety of documents.
Customizable rules allow organizations to take control of how expiry notifications works and who all are all eligible to receive the notifications.
Workflow integration
Workflow integration initiates the automatic triggering of actions like renewal requests, task assignments, or reminder notifications based on expiry dates or certain conditions. These actions can be empowered through predefined workflows within Business Central.
Workflow integration capability enable the system to automatically send a renewal request to the concerned teams or departments. The automation simplifies compliance processes which reduces the risk of missing deadlines, and improve operational efficiency.
Flexible Tracking
Flexible Tracking allows enterprises to track expiry dates of various critical documents, contracts or licenses. Whether it be soon going to expire inventory, product warranties, employee certifications, or service agreements, flexible tracking provides complete visibility and helps meet compliance.
Key takeaways
- Monitor expiry-related risks across all departments and processes
- Track expiry dates for inventory, subscriptions, warranties, and more
- Group expiry items by category
- Adjust tracking rules with the changing business requirements
- Gain a centralized view of all expiring items for better strategic planning and compliance adherence.
Why Smarter Compliance is important for organizations in the UAE?
Regulatory violations can expose organizations to hefty fines, legal complexities, and damage to business reputation. By using Business Central vertical solutions in the UAE organizations can automate expiry tracking which helps businesses to meet compliance requirements.
Who Can Benefit from LITS Document Expiry Automation?
- Human Resources: Renewal of employee certifications, visas, and other documents are made simple.
- Procurement: Track vendor contracts, warranties, and licenses.
- Legal & Compliance Teams: Maintain regulatory documentation, audits, and legal obligations properly.
- Healthcare & Education Providers: Ensure accreditations and permits are always up to date.
LITS Vertical apps for Dynamics 365 Business Central empowers your organization to adhere to compliance requirements. By utilizing Microsoft Dynamics 365 features, Business Central Document Expiry solution eliminates the difficulties of manual tracking, ensures timely renewals, and improves business efficiency.
Discover how Microsoft Business Central expiry tracking can transform your compliance management from LITS SERVICES.
FAQs:
What is LITS Document Expiry Automation?
LITS Document Expiry Automation is designed for Business Central users to help monitor the expiry dates of critical documents like contracts, licenses, warranties, and inventory items. It eliminates the risk of missed contract or license renewals, legal issues, and operational disruptions.
Can we customize when and how we receive expiry notifications?
Yes. organizations can set specific alert conditions and configure who gets notified based on document type, department, or role.
How does the Business Central vertical solution integrate?
The solution supports workflow integration, enabling automated actions like sending renewal requests, task assignments, or reminders when expiry conditions are met. This streamlines compliance processes and reduces manual effort.
What types of documents or items can we track using this solution?
The solution supports Flexible Tracking, allowing you to monitor expiry dates for diverse range of items such as inventory, warranties, subscriptions, employee certifications, vendor contracts, and more.